Proposal Coordinator I/II

Job Title: Proposal Coordinator I/II

Company: Ahtna Environmental, Inc.

Location/Site: Anchorage, AK

Work Schedule: Monday – Friday, 8:00am – 5:00pm

Employment Status: Full-time

FLSA Status: Non-exempt

Summary

The Proposal Coordinator will work in conjunction with the BD team as well as professional and technical staff to execute overall marketing plans, capture work, and develop a general understanding of the company’s goals and objectives. Proposal Coordinator will assist with proposal development from the decision to pursue through final delivery and debrief. Position requires excellent writing ability to assist in creating and maintaining master documents, website content, and the CRM database. This position may also assist technical staff with review of reports and technical editing to ensure quality and consistency of company deliverables.

Essential Duties and Responsibilities (including but not limited to):

Proposal Efforts

– Follows processes established by the department. Makes recommendations for improved efficiency.

– Reviews client websites daily for RFP release and distributes to the BD-Sales group. Assists with maintaining the Advertised Work List and BD calendars.

– Participates in bi-monthly BD meetings.

– Assist with outreach to teaming partners (when Ahtna cannot take the prime consultant role). Includes SOQ development when needed/requested.

– Reviews criteria and attends kick-off meetings with Capture Manager to identify teaming partners, deliverables, and timelines. Assists in identify discriminators and hot buttons for use in proposal preparation.

– Assists with draft proposal deliverables for timely completion to meet all deadlines while working with the assigned Capture Manager.

– Assists in writing master documents to include project descriptions, narratives, resumes, etc.

Technical Writing/Editing

– Assists with interviewing staff to prepare written narratives, project descriptions, brochures, and website content, etc.

– Assists project production staff with review of technical reports and specs.

Corporate Communications and Branding

– Works with the BD department to ensure deployment of quality sales strategies and consistently apply the Ahtna brand.

– Other duties and responsibilities as assigned.

Supervisory Responsibilities

None

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

All Levels:

– Thorough understanding of various client requirements including Government contracting, ANC 8(a) set-aside, sole source, SF330, and D/B pursuits

– Must have excellent verbal and written communication skills

– Experience with database implementation and management

Level – I

– Three (3) to Five (5) years of relevant A/E/C specific BD experience; specialized training may be substituted for work experience

– Associates Degree in marketing, communications or related field; equivalent years of experience may substitute on a 1:1 basis

Level – II

– Five (5) to Seven (7) years of relevant A/E/C specific BD experience; specialized training may be substituted for work experience

– Bachelor’s Degree in marketing, communications or related field; equivalent years of experience may substitute on a 1:1 basis

Preferred Qualifications

– Knowledge of local A/E/C and professional services industry strongly preferred

– Deltek CRM database experience preferred

– Certified Professional Services Marketer (CPSM) certification, or is working towards obtaining

– Experience and knowledge of Alaska Native cultures

Core Competencies

– Self-Motivated- Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative while remaining flexible, and also able to a team environment.

– Communication – Ability to communicate effectively with others using the spoken word as well as communicate in writing clearly and concisely. Ability to interact staff at all levels of the company to complete tasks.

– Time Management – Ability to utilize the available time to organize and complete work within given deadlines. Capable of re-prioritizing efforts to meet dynamic workload and schedule shifts.

– Organization – Ability remain organized and energetic with the ability to manage multiple competing deadlines.

– Decision Making – Ability to make sound decisions, and exercise good judgment while working under pressure.

– Goal Oriented – Ability to focus on a goal and obtain a pre-determined result.

– Detail Oriented – Must be detail-oriented with an emphasis on quality, accuracy, and content.

– Confidentiality – Ability to preserve confidential information.

Shareholder Preference

Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.

Physical Demands

Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus); walking; bending, pushing, pulling, and standing for up to 4 hours; occasional lifting of up to 25 pounds. [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.]

Work Environment

The work environment characteristics described in this job description are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Work performed in a professional office setting utilizing telephone, computer and other office equipment. Moderate travel required to shareholder communities, subsidiary offices and other locations as needed.

**TO APPLY: All applicants are REQUIRED to complete an online application to be considered for employment.

Please visit: https://ahtna-inc.com/employment to create a profile and complete your online application. Your information will be routed to the Hiring Manager for review.

Ahtna and its subsidiaries are Equal Employment Opportunity/Affirmative Action Employers.

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